How to Plan a Productive Event: Tips for Choosing the Best Conference Venues in Perth

people sitting on chairs
Photo by MD Duran on Unsplash

Planning a successful event starts with finding the right venue. Perth offers a wide range of options for conferences, from sleek corporate spaces in the CBD to unique waterfront venues near Elizabeth Quay. With so many conference venues in Perth to choose from, it’s essential to pick one that meets your event’s goals while keeping your attendees comfortable and engaged. Here’s a guide to help you make the best choice.

Start with the Basics: What Does Your Event Need?

Before diving into venue searches, take a moment to figure out what your event really needs. A little prep can save you loads of time later. Ask yourself:

Once you’ve got a clear picture, you’ll know what to look for.

Think About Location and Accessibility

Location is one of the most important factors for any conference venue. Perth has a mix of central, waterfront, and suburban options, so consider what works best for your attendees.

1. Easy to Get to

Make it as simple as possible for people to reach your venue. Locations in the Perth CBD are ideal if your attendees rely on public transport or need quick access from the airport.

2. Accommodation Nearby

If your conference runs over multiple days, having hotels or serviced apartments close by is a big plus. Areas like Elizabeth Quay or East Perth often offer a mix of venues and accommodation.

3. Parking Options

On-site parking or nearby parking spots are always a win for those driving in. If the venue doesn’t offer much in the way of parking, share info about public transport or rideshare options to make life easier for attendees.

Pick the Right-Sized Space

The size and layout of your venue are key to creating the right atmosphere. You want your attendees to feel comfortable—not squished or lost in an oversized hall.

1. Capacity

Make sure the venue fits the number of people you’re expecting. A space that’s too small will feel cramped, but a massive room can feel awkward if the crowd is smaller.

2. Flexible Layouts

Different events need different setups. Check if the venue can adjust the seating arrangement to suit your needs. Popular layouts include:

3. Breakout Areas

If your event includes group activities or networking sessions, look for a venue with breakout rooms or open spaces where people can mingle or work in smaller groups.

Make Sure the Tech Works

Nothing derails a conference faster than tech that doesn’t work. Whether you’re hosting in-person or hybrid events, good technology is a must.

1. AV Equipment

Does the venue have projectors, screens, microphones, and speakers? Ask if these are included in the hire cost or if they’re extra.

2. Reliable Wi-Fi

Good Wi-Fi is essential, especially if you’re streaming parts of the event or using online tools. Check that the connection is fast and strong enough for all attendees.

3. On-Site Support

It’s always helpful to have tech support available during the event. That way, if something goes wrong, there’s someone on hand to fix it quickly.

Feed Your Attendees Well

Hungry attendees aren’t happy attendees, so food and drinks are a must. Here’s what to think about:

1. Catering Options

Many venues offer in-house catering. Look for packages that include morning tea, lunch, or afternoon snacks. Make sure the menu can handle dietary needs like vegan, gluten-free, or allergy-friendly options.

2. Refreshment Stations

Coffee, tea, and water stations should be easy to access throughout the day. Bonus points if the venue includes light snacks to keep everyone energised.

3. Nearby Cafes

If catering isn’t provided, check out nearby cafes or restaurants. Let your attendees know where they can grab a quick meal or coffee during breaks.

Match the Venue’s Style to Your Event

The venue’s look and feel play a big role in setting the tone of your conference. Luckily, Perth has a variety of options to suit any vibe.

1. Corporate and Professional

For a polished, professional event, look for venues in the CBD with sleek interiors and modern facilities. Hotels and business centres are often a great fit.

2. Creative and Relaxed

For workshops or casual sessions, consider more unique spaces like art galleries, coworking hubs, or venues with outdoor areas.

3. Wow Factor

If you’re going for something memorable, look for venues with standout features like river views, rooftop spaces, or heritage architecture.

Keep Sustainability in Mind

If eco-friendliness matters to your organisation, look for venues in Perth that prioritise sustainability. Features to look out for include:

Choosing a green venue is a great way to align your event with modern values and leave a positive impression.

Stay on Top of Costs

It’s easy to go over budget if you’re not careful. Make sure you’re clear on what’s included in the venue hire and watch out for hidden extras like:

Ask for a detailed quote upfront and confirm what’s included to avoid surprises.

Top Perth Areas for Conference Venues

If you’re not sure where to start looking, these popular areas in Perth offer a range of great venues:

1. Perth CBD

Perfect for central events, the CBD has modern conference centres and hotels with easy transport links and plenty of nearby dining options.

2. Elizabeth Quay

Known for its scenic waterfront views, Elizabeth Quay is ideal for conferences that want a mix of style and convenience.

3. Fremantle

For something a bit different, Fremantle offers quirky, creative venues in heritage buildings—perfect for workshops or informal events.

4. Suburban Venues

Looking for something quieter? Suburban spots can provide a more relaxed atmosphere while still offering solid facilities.

Final Tips for a Smooth Event

Once you’ve chosen your venue, it’s all about preparation. Schedule a walkthrough to test the equipment, finalise the layout, and make sure everything is ready to go. Communicate clearly with the venue’s staff about your needs and have a backup plan for any last-minute surprises.

With the right venue, your conference can go from good to great. Perth has plenty of incredible spaces to choose from—you just need to find the one that’s the perfect fit for your event.